Necklace, Accessories, Jewelry, Accessory, Outdoors

Administrative Assistant, Region III Security Department

Woburn, Massachusetts, United States

TRIAL COURT MISSION 

The Trial Court is committed to: 

  • Fair and impartial administration of justice;
  • Protection of constitutional and statutory rights and liberties;
  • Equal access to justice for all in a safe and dignified environment with policies and practices that strengthen and support diversity, equity, and inclusion;
  • Efficient, effective, and accountable resolution of disputes;
  • Prompt and courteous service to the public by committed and dedicated professionals utilizing best practices in a manner that inspires public trust and confidence.

The Massachusetts Trial Court is an Affirmative Action/Equal Opportunity employer and provides equal opportunity in state employment to all persons. No person shall be denied equal access because of race, creed, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, age, pregnancy, military or veteran status, physical/mental disability; or genetic information. If you need a reasonable accommodation, or have any questions or concerns about being afforded fair and equal treatment, please contact the HR Benefits Team at reasonableaccommodation@jud.state.ma.us.

Administrative Assistant, Region III Security Department

  • 495426
  • Woburn, Massachusetts, United States
  • Security Department
  • Clerical/Entry Level
  • Full-time
  • Closing at: Dec 8 2022 at 23:55 EST

Title: Administrative Assistant, Region III Security Department

Pay Grade: Grade 13

Starting Pay:  $ 54,593.18

Departmental Mission Statement: The mission of the Massachusetts Trial Court Security Department is to provide safety and security for all those who work in or come to our courthouses. The Security Department seeks to ensure a safe and secure environment in which to conduct court business while maintaining professionalism, order, and decorum in the courts. Using a comprehensive training regimen, coupled with the implementation of state-of-the-art security system technologies, the department strives to ensure public safety, access to justice, and the highest customer service in the courts of Commonwealth. The Security Department is committed to employing a high quality workforce to meet the diverse needs of those who utilize the courts.

ORGANIZATIONAL PROFILE:

https://www.mass.gov/orgs/trial-court-security-department

Notes: This position will support the Executive Office of the Trial Court and the Trial Court Security Department.   

Position Summary: Working within the Trial Court's Executive Office of the Trial Court, the Administrative Assistant performs a variety of secretarial and administrative support duties. Above the entry level the position includes higher-level secretarial and administrative duties. Employees are hired at the entry level position title and are eligible for reclassification to the higher level position title within this series consistent with the specifications for the higher level position title. The position title reverts to the entry level when there is a vacancy.


ORGANIZATIONAL LEVELS:
Administrative Assistant I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of secretarial and administrative duties for one or more upper level managers and to train for the next higher level.
Administrative Assistant II - This is the second level position title within this series. Employees at this level are expected to perform higher level secretarial and administrative duties which require more knowledge of word processing functions, more knowledge of Trial Court policies and procedures, and to exercise more independent judgment.

Supervision Received: 

Duties: Administrative Assistant I Duties:
• Types a variety of standard documents from handwritten drafts and other materials;
• Coordinates the distribution of correspondence;
• Proofreads typed material for accuracy and correct punctuation, spelling, grammar, and legal citation (if necessary);
• Assists the public and court division personnel with problems they may encounter with Trial Court policies and procedures;
• Arranges meetings and screen calls as needed;
• Maintains department records and orders supplies;
• Maintains records of department invoices;
• Drafts standard and routine correspondence related to office and departmental policy and procedure;
• Assists in the maintenance of time and reporting information and prepares fiscal documents;
• Prepares fiscal and statistical reports;
• Provides clerical and procedural support as needed, including answering the telephone;
• May provide secretarial assistance to other Department Heads;
• Performs related duties as required.
Administrative Assistant II Additional Duties:
• Prepares complex and detailed documents requiring the use of macros, mail merges, and other special command functions;
• Provides administrative support to the departmental staff as necessary for special projects and initiatives undertaken by the office;
• Responds to more complicated inquiries related to policies and procedures;
• Develops and maintains databases and spreadsheets;
• Acts as liaison with other offices, departments and outside agencies;
• Recommends and implements more effective office procedures and routines;
• Performs all of the duties of the lower level position title within this series as required.

Job Competencies: All applicants must be able, through the interview process, to prove efficiency in the following areas;
• Ethics and Values Communicates and demonstrates the ethics and values of the Trial Court.
Mission Understands, upholds, and communicates the Executive Office and Security Department missions;
• Applied Knowledge Demonstrates ability with MS Office and can properly support the administration of departmental polices, procedures, and initiatives in a unionized employee environment.
• Problem Solving Accurately assesses common operational problems and recommends and facilitates appropriate solutions.
• Customer Service Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.
• Collaboration Works with others cooperatively, demonstrating a willingness to be a team player, and contributing to a work environment that focuses on shared departmental goals.
• Commitment to Diversity Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural background;
• Continuous Learning Demonstrates a commitment to continuously improving himself or herself through professional development
SUPERVISION RECEIVED: Receives direction and regular assignments from the Chief Justice of the Trial Court, the Court Administrator, and the Director of Security. Immediate supervision is provided by the Senior Assistants to the Chief Justice and Court Administrator as well as the Deputy Director of the Security Department.

Minimum Requirements: Administrative Assistant I Requirements:
• High school diplomas or the equivalent and four years of secretarial experience, or an equivalent combination of education and experience;
• Knowledge of and proficiency in the use of personal computers and related business software, including MS Word and MS Excel; Some experience with MS PowerPoint is preferred;
• Knowledge of current office and clerical practices and procedures;
• Ability to draft standard and routine correspondence related to office policy and procedure;
• Knowledge of basic English, grammar, spelling and punctuation;
• Ability to handle sensitive matters on a confidential basis;
• Ability to type proficiently;
• Ability to operate current standard office equipment, including photocopier machines, scanners, calculators, and fax machines;
• Ability to work professionally with judges, court officials, court employees, and the general public;
• Ability to set up and maintain filing systems;
• Ability to work independently and follow oral and written instructions;
Administrative Assistant II Additional Requirements;
• A minimum of three years of experience as an Administrative Assistant I;
• Considerable knowledge of and demonstrated ability to perform more complicated word processing functions and spreadsheet software;
• Considerable knowledge of office policies and procedures and demonstrated ability to apply those policies to inquiries;
• Demonstrated ability to independently complete assignments and to handle multiple assignments;
• Demonstrated ability to identify problems and to develop feasible solutions; and to properly route them for appropriate resolution when necessary.

Preferred Qualifications:

 

Apply Now

Not You?

Thank you

Share this job with a friend!

Not You?

Thank you for sharing this job

Other People Viewed

Court Interpreter Series - Spanish (Essex County)

495460 Lynn Massachusetts United States Lynn, Massachusetts, United States Court Interpreters Program Administrative
The Office of Language Access is looking for passionate, dedicated, and experienced Spanish Interpreters to serve as certified staff interpreters who interpret legal proceedings for non-English speaking persons involved in court matters in accorda...

Court Interpreter Series - Portuguese - Lowell

495459 Lowell Massachusetts United States Lowell, Massachusetts, United States Court Interpreters Program Administrative
The Office of Language Access is looking for passionate, dedicated, and experienced Portuguese Interpreters to serve as certified staff interpreters who interpret legal proceedings for non-English speaking persons involved in court matters in acco...

Court Interpreter Series - Portuguese (Bristol County - Tauton)

495447 Taunton Massachusetts United States Taunton, Massachusetts, United States Court Interpreters Program Administrative
The Office of Language Access is looking for passionate and dedicated Portuese Interpreters to serve as certified staff interpreters who interpret legal proceedings for non-English speaking persons involved in court matters in accordance with regu...

Maintenance Tech-Chelsea District Court

495205 Chelsea Massachusetts United States Chelsea, Massachusetts, United States, 02150 Facilities Management Facilities and Maintenance
Exciting opportunity for a skilled Maintenance Tech that is passionate about building maintenance and repair Location: Chelsea, MA

Facilities Supervisor I-Woburn

495446 Woburn Massachusetts United States Woburn, Massachusetts, United States Facilities Management Facilities and Maintenance
Facilities department is looking for a Facilities Supervisor I. This is an exciting opportunity for anyone who is looking to be a lead supervisor for court facilities Location: Woburn, MA

Case Specialist (Gr 7-10)

495450 Worcester Massachusetts United States Worcester, Massachusetts, United States District Court Department Administrative, Clerical/Entry Level
Are you passionate about public service? If so, Worcester District Court is looking for YOU. Seeking motivated, hard-working and dedicated individuals to join our team. Prior customer service experience a plus. Come get in on the ground floor...

Employment with the Trial Court is contingent upon passage of a criminal record check.

The selected candidate(s) must report their COVID-19 vaccination and booster status, or an attestation that they are unvaccinated, in the Trial Court's online tool upon beginning employment.

Apply Now

Not You?

Thank you