Appeals Court Project Coordinator

Title: Appeals Court Project Coordinator

Pay Grade: Grade 15

Starting Pay: $63,087.18

Departmental Mission Statement: MISSION STATEMENT OF THE MASSACHUSETTS APPEALS COURT:
The Appeals Court is committed to doing justice under the law by rendering thoughtful, well-reasoned appellate decisions in a timely and efficient manner, treating all those who come before
the court fairly and impartially.

ORGANIZATIONAL PROFILE: http://www.mass.gov/courts/court-info/appealscourt/about-the-appeals-court/

Note: 

• This position will remain open until filled. First consideration will be given to applicants who applied within the first 14 days of opening.
• Position Grade 15: $63,087.18
• Employees of the Massachusetts courts are required to be Massachusetts residents.
• This is a full-time position and is eligible to participate in the Appeals Court’s remote work policy.
• This full-time position is a confidential, non-union position assigned to the Appeals Court.

Position Summary: Working within the Administrative Office of the Appeals Court under the direction of the Court Administrator or their designee, the Project Coordinator is responsible for supporting a variety of projects and initiatives supervised by the Court Administrator and/or the Operations Manager. The Project Coordinator monitors and reports on the progress of and collects data and information on various Appeals Court projects. The Project Coordinator also produces reports and information regarding progress, service delivery, and efficiencies. The Project Coordinator may also perform a variety of administrative support duties of a complex and non-routine nature for the Court Administrator, Operations Manager, and Chief Justice.

Supervision Received: Receives assignments and supervision from the Court Administrator and Operations Manager, performing duties that advance the Appeals Court’s organizational priorities, in accordance with all established best practices.

Minimum Requirements: REQUIRED EXPERIENCE AND EDUCATION:
These are the minimum requirements necessary to apply for the position of Project Coordinator:
➢ A Bachelor’s Degree from an accredited college or university; or an equivalent
combination of education and business operations and administrative
experience;
➢ Five (5) years of relevant professional experience supporting senior
management staff and the projects and activities associated with them;
➢ Proven work experience as a Project Coordinator or similar role;
➢ Experience working with organizational stakeholders, leaders, and other senior
staff;
➢ Strong interpersonal skills and the ability to work professionally with persons
at all levels, including judges, and to maintain effective working relationships;
➢ Ability to work collaboratively with people and organizations representing
diverse interests, experience staffing boards or committees;
➢ Excellent analytical and problem-solving abilities;
➢ Strong organizational and multi-tasking skills and attention to detail;
➢ Time management skills with the ability to meet deadlines;
➢ Ability to analyze and determine the applicability of court data, to draw
conclusions and make appropriate recommendations;
➢ Working knowledge of and ability to use personal computers and related
software to develop data bases and systems to record and track benchmark
progress; and
➢ Proven ability to maintain accurate records and to prepare all necessary reports.

POSITION REQUIREMENTS:
• Plans and coordinates project and event scheduling, resources, equipment, and information for the Appeals Court;
• Supports project staff by facilitating logistics such as meeting conference rooms and conference calls;
• Coordinates, supports, and facilitates projects and coordinates team members advancing organizational initiatives;
• Tracks projects from initiation to completion and ensure projects are adhering to schedules for completion, including but not limited to managing project-related paperwork by ensuring all necessary materials are current, properly filed and stored, including but not limited to working with the Fiscal Director on payments and vendor contracts;
• Creates PowerPoint presentations for project initiation and updates;
• Maintains the digital project calendar to identify milestones as they are met; Follows up with stakeholders to ensure resources, equipment, and information are available to continue to move projects forward;
• Directs project correspondence by preparing and reviewing project proposals, memos, meeting minutes and emails;
• Monitors Appeals Court projects and initiatives and produces regular status reports on various projects based on updates provided by other departmental personnel;
• Drafts or prepares a variety of documents and coordinates the distribution of correspondence, including but not limited to, communicating with court staff and other stakeholders as necessary to define project requirements, scope, and objectives;
• Prepares periodic reports for presentation to the Court Administrator, Chief Justice, and other Appeals Court stakeholders;
• Adheres to budget by monitoring expenses and implementing cost-saving measures;
• Oversees project procurement management;
• Organizes project logistics by tracking dates and other information using spreadsheets;
• Uses tools to monitor working hours, plans, and expenditures;
• Collects and monitors data and produces evaluative reports tracking trends and patterns of information;
• Serves as outreach coordinator and liaison for public facing platforms (i.e., Court website, Listserv, Twitter, LinkedIn, Newsletters, etc.);
• Assists in the organization and marketing of outreach initiatives and events, including but not limited to, off-site sittings of the Appeals Court; on-site and off-site Conferences; and on-site seminars.
• Performs related duties as required.

DIVERSE WORKFORCE/EQUAL OPPORTUNITY EMPLOYER
The Appeals Court seeks out, welcomes, and encourages applicants of diverse backgrounds,
experiences, and viewpoints.