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Assistant Judicial Case Manager - Hampshire Probate & Family

Northampton, Massachusetts, United States

TRIAL COURT MISSION 

The Trial Court is committed to: 

  • Fair and impartial administration of justice;
  • Protection of constitutional and statutory rights and liberties;
  • Equal access to justice for all in a safe and dignified environment with policies and practices that strengthen and support diversity, equity, and inclusion;
  • Efficient, effective, and accountable resolution of disputes;
  • Prompt and courteous service to the public by committed and dedicated professionals utilizing best practices in a manner that inspires public trust and confidence.

The Massachusetts Trial Court is an Affirmative Action/Equal Opportunity employer and provides equal opportunity in state employment to all persons. No person shall be denied equal access because of race, creed, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, age, pregnancy, military or veteran status, physical/mental disability; or genetic information. If you need a reasonable accommodation, or have any questions or concerns about being afforded fair and equal treatment, please contact the HR Benefits Team at reasonableaccommodation@jud.state.ma.us.

Assistant Judicial Case Manager - Hampshire Probate & Family

  • 495425
  • Northampton, Massachusetts, United States
  • Probate & Family Court Dept
  • Legal/Attorney
  • Full-time
  • Closing at: Dec 12 2022 at 23:55 EST

Title: Assistant Judicial Case Manager

Pay Grade: Statutory

Starting Pay: $ 134,390

Departmental Mission Statement: To deliver timely justice to the public by providing equal access to a fair, equitable, and efficient forum to resolve family and probate legal matters and to and assist and protect all individuals, families, and children in an impartial and respectful manner.

Probate and Family Court Organization Profile

Notes:  
This position is designated as a management position and is covered by the Trial Court Personnel Policies and Procedures Manual. 

Please upload a current resume during the application process

Position Summary: This position involves a high level of professional legal and case management work of complex difficulty. The employees in this position assist the First Justice, Associate Justices, and Judicial Case Manager in performing their legal and administrative duties as set forth in state statutes, court rules, standing orders and court policies.  This employee is appointed by the First Justice of the Division, pursuant to G.L. Chapter 217, Section 23D, with the approval of the Chief Justice of the Probate and Family Court Department.

Duties: (Note: Assistant Judicial Case Managers may perform any or all duties listed below and may perform other duties not articulated in this job description as determined by the First Justice and/or Judicial Case Manager.)
• Assistance with the daily judicial operation of a court division
• Assists Judges in the courtroom sessions.
• Assists Judges with management of Individual Judicial Assignment case calendars and Departmental Time Standards.
• Conducts case management conferences and pretrial conferences as assigned by First Justice. Handles uncontested sessions, as assigned by First Justice.
• Assists Local Dispute Resolution Coordinator with referrals to approved ADR providers.
• Assists in the implementation and use of the MassCourt case management system.
• Administers Oaths.
• Approves Bonds; Reviews requests for determination of indigency.
• Participates in regular meetings with other Judicial Case Management team members: Judges, Judicial Case Manager, Sessions Clerks and Judicial Secretaries.
• Reviews case management reports and assists Justices with development of work and case flow changes to improve case management and achieve Departmental and Trial Court goals; Assists with preparation of statistics and reports.
• Assists with preparation of case management reports.
• Enters case data into automated case management system.
• Assists both attorneys and self–represented litigants to access the Court and by providing legal and procedural information.
• Ensures the proper issuance of writs of capias, writs of ne exeat regno, mittimuses, habeus corpus, discharges from jail, executions, attachments and summonses to trustee at the request of the Register.
• Implementation of work and case flow policies and new laws and court mandates
• Participates in the implementation of programs and processes designed to expedite work and case flow and improve case management.
• Adheres to any checklists, protocols, procedures and memoranda developed by the First Justice and/or Judicial Case Manager which implement new laws, court rules, standing orders and policies of the Probate and Family Court.
• Provides legal expertise to Judges in technical areas of probate and family law.
• Assists with the implementation Supreme Judicial Court Rule 1:07 regarding fee generating appointments.
• Case file and legal document review
• Reviews case papers being submitted to the court and/or court sessions.
• Reviews legal sufficiency of subpoenas and transmits copies of records when properly requested by other courts and parties.
• Provides legal and technical support to the court staff, as requested.
• Program and project participations
• Represents the court division on committees, task forces and working groups as designated by First Justice or Chief Justice.
• Implements and participates in pilot projects as designated by First Justice or Chief Justice.
• Attends meetings and training at the request of the Chief Justice in order to assist in the development of uniform court policies and procedures among divisions.
• Performs related duties as required.

Job Competencies: Thorough knowledge of relevant state statues, court rules and case law which prescribe the authority of the court and an ability to interpret and apply them to the cases before the court.
• Thorough knowledge of court procedures, legal documents, and laws pertaining to the court.
• Thorough knowledge of the organization, functions, jurisdiction and authority of the court.
• Thorough knowledge of principles and practices of caseload management.
• Ability to maintain effective working relationships with Judges, court officials, attorneys, court employees and the general public.
• Ability to identify and resolve case flow issues.
• Ability to use automated case management systems for input, retrieval and tracking

Minimum Requirements: These are the minimum requirements necessary to apply for the position of Assistant Judicial Case Manager.

For Internal Trial Court Employee Applicants:

A Bachelor’s Degree from an accredited college or university; and knowledge, skills and abilities acquired through 6 or more years of relevant work experience, including supervisory and/or courtroom experience, within a Trial Court Division (Register’s Office, Probation Office, Judge’s Lobby) or an equivalent office;

OR

A law degree and admission to the practice of law in Massachusetts or a graduate degree from an accredited college or university in a relevant field (such as criminal justice, public administration or business administration); and knowledge, skills and abilities acquired through 2 or more years of relevant work experience, including supervisory and/or courtroom experience, within a Trial Court Division (Register’s Office, Probation Office, Judge’s Lobby) or an equivalent office;

OR

Internal candidates who are employed by the Trial Court as of July 1, 2012 may substitute knowledge, skills and abilities acquired through 10 or more years of relevant work experience, including supervisory and/or courtroom experience, within a Trial Court Division (Register’s Office, Probation Office, Judge’s Lobby) or an equivalent office for the education requirement as described above.

For External Applicants:

A Bachelor’s Degree from an accredited college or university in a relevant field (such as criminal justice, public administration or business administration); and knowledge, skills and abilities acquired through 6 or more years of relevant work experience;

OR

A law degree and admission to the practice of law in Massachusetts or a graduate degree from an accredited college or university in a relevant field (such as criminal justice, public administration or business administration); and knowledge, skills and abilities acquired through 2 or more years of relevant work experience.

Preferred Qualifications:

  • A law degree and admission to the Massachusetts Bar, eligible to sit for the next Massachusetts Bar examination, or an ability to acquire admission to the Massachusetts Bar
  • Ability to multitask, work as a team with other employees, and have excellent research and writing skills
  • Experience handling probate and/or domestic relation matters

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Employment with the Trial Court is contingent upon passage of a criminal record check.

The selected candidate(s) must report their COVID-19 vaccination and booster status, or an attestation that they are unvaccinated, in the Trial Court's online tool upon beginning employment.

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