The Trial Court is committed to:
The Massachusetts Trial Court is an Affirmative Action/Equal Opportunity employer and provides equal opportunity in state employment to all persons. No person shall be denied equal access because of race, creed, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, age, pregnancy, military or veteran status, physical/mental disability; or genetic information. If you need a reasonable accommodation, or have any questions or concerns about being afforded fair and equal treatment, please contact the HR Benefits Team at firstname.lastname@example.org.
Title: Assistant Register Of Probate - Suffolk Probate & Family Court
Departmental Mission Statement: The Probate and Family Court Department's mission is to deliver timely justice to the public by providing equal access to a fair, equitable, and efficient forum to solve family and probate legal matters and to help and protect all individuals, families, and children impartially and respectfully.
Notes: This position is designated as management position and is covered by the Trial Court Personnel Policies and Procedures Manual
Bilingual candidates are encouraged to apply
Position Summary: The employees in this position assist the Register of Probate in performing administrative and legal duties set forth in state statutes and court rules, and perform the duties of the Register in his or her absence. Work is performed under the direction of the Register of Probate. Supervision is exercised over support personnel within the Register's Office. An Assistant Register is appointed for a term of three years by the Register of Probate of the Division, with the approval of the Chief Justice of the Probate and Family Court Department, pursuant to G.L. Chapter 217, Section 23A.
Duties: (Note: Assistant Registers may perform any or all of the duties listed below and may perform other duties not articulated in this job description as determined by the Register.)
Assists the Register with the administration, management and supervision of all locations of the Registry, including satellite offices if any;
Performs administrative tasks, including coordinating and participating in the hiring and promotion process, supervising the training of new employees, reviewing and evaluating work performance, and resolving employee conflict and problems;
Assists the Register in all matters concerning employee misconduct and the progressive discipline of Registry employees;
Assists the Register in the implementation and use of the MassCourts Case Management System and use of Departmental Case Management and Time Standards orders and procedures;
Performs other administrative functions as assigned by the Register of Probate including confidential administrative support duties; Represents the Register and/or acts as liaison, if necessary, in meetings and conferences with administrative offices of the Trial Court, the Department of Revenue and other agencies and entities doing business with the Registry office;
Attends meetings and trainings at the request of the Register in order to assist in the development of uniform court policies and procedures among the divisions;
Assists the Registry and court staff in the interpretation and application of court rules, including reviewing pleadings to ensure that they comply with the General Laws of the Commonwealth and Rules of the Court and advising staff on legal issues pertaining to jurisdiction and venue;
Works with Registry staff to oversee and track appeals, assemble records, and communicate with the Appeals Court when necessary; May authenticate papers and ensure the proper issuance of writs of capias, writs of ne exeat regno, mittimuses, habeus corpus, discharges from jail, executions, attachments and summonses to trustee;
May review requests for determination of indigency, take testimony of witness to prove will, approve bonds, administer oaths, and perform such other duties as are not performed by the Register; and Performs magisterial work under the Massachusetts Uniform Probate Code.
Job Competencies: KNOWLEDGE, SKILLS AND ABILITIES:
Thorough knowledge of the Trial Court organization structure, functions, jurisdiction and authority of the court.
Thorough knowledge of relevant state statutes, rules and procedures which prescribe the powers and duties of the court, and an ability to interpret and apply them to the cases before the court.
Knowledge and ability to use computer software such as MS Office, including word processing, spreadsheets, data bases and Power Point.
Ability to maintain complex and accurate court records.
Ability to plan and supervise the work of professional and administrative staff.
Good communication skills and ability to maintain effective working relationships with court officials, attorneys, other employees and the general public.
Minimum Requirements: These are the minimum requirements necessary to apply for the position of Assistant Register.
For Internal Trial Court Employee Applicants: A Bachelor's Degree from an accredited college or university; and knowledge, skills and abilities acquired through 6 or more years of relevant work experience, including supervisory and/or courtroom experience, within a Trial Court Division (Register's Office, Probation Office, Judge's Lobby) or an equivalent office;
OR A law degree and admission to the practice of law in Massachusetts or a graduate degree from an accredited college or university in a relevant field (such as criminal justice, public administration or business administration); and knowledge, skills and abilities acquired through 2 or more years of relevant work experience, including supervisory and/or courtroom experience, within a Trial Court Division (Register's Office, Probation Office, Judge's Lobby) or an equivalent office;
OR Internal candidates who are employed by the Trial Court as of July 1, 2012 may substitute knowledge, skills and abilities acquired through 10 or more years of relevant work experience, including supervisory and/or courtroom experience, within a Trial Court Division (Register's Office, Probation Office, Judge's Lobby) or an equivalent office for the education requirement as described above.
For External Applicants: A Bachelor's Degree from an accredited college or university in a relevant field (such as criminal justice, public administration or business administration); and knowledge, skills and abilities acquired through 6 or more years of relevant work experience;
OR A law degree and admission to the practice of law in Massachusetts or a graduate degree from an accredited college or university in a relevant field (such as criminal justice, public administration or business administration); and knowledge, skills and abilities acquired through 2 or more years of relevant work experience.
Bilingual candidates are encouraged to apply
Thank you for sharing this job
Employment with the Trial Court is contingent upon passage of a criminal record check.
The selected candidate(s) must report their COVID-19 vaccination and booster status, or an attestation that they are unvaccinated, in the Trial Court's online tool upon beginning employment.