Necklace, Accessories, Jewelry, Accessory, Outdoors

TRIAL COURT MISSION 

The Trial Court is committed to: 

  • Fair, impartial, and timely administration of justice;
  • Protection of constitutional and statutory rights and liberties;
  • Equal access to justice for all in a safe and dignified environment strengthened by diversity, equity, and inclusion;
  • Excellence in the adjudication of cases and resolution of disputes;
  • Courteous service to the public by dedicated professionals who inspire public trust and confidence.

The Trial Court is a qualifying employer for Federal Student Loan forgiveness To learn more about this program, and all of our benefits, click here

The Massachusetts Trial Court is an Affirmative Action/Equal Opportunity employer and provides equal opportunity in state employment to all persons. No person shall be denied equal access because of race, creed, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, age, pregnancy, military or veteran status, physical/mental disability; or genetic information. If you need a reasonable accommodation, or have any questions or concerns about being afforded fair and equal treatment, please contact the HR Benefits Team at reasonableaccommodation@jud.state.ma.us

Judicial Secretary - Essex Probate & Family Court

  • 499498
  • Lawrence, Massachusetts, United States
  • Salem, Massachusetts, United States
  • Probate & Family Court Dept
  • Administrative
  • Clerical/Entry Level
  • Full-time
  • Closing at: Dec 9 2024 at 23:55 EST

Title: Judicial Secretary - Essex Probate & Family Court

Pay Grade: Grade 12

Starting Pay: $55,128.58

Departmental Mission Statement: The Probate and Family Court Department's mission is to deliver timely justice to the public by providing equal access to a fair, equitable, and efficient forum to solve family and probate legal matters and to help and protect all individuals, families, and children impartially and respectfully.

PROBATE & FAMILY ORGANIZATIONAL PROFILE:

Notes: This position requires coverage in Salem and Lawrence as needed. Ability and willingness to report to both Salem and Lawrence locations will be required.

This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6.

Position Summary: The positions within this series perform confidential, legal and administrative secretarial services to one or more Trial Court Justices. The position title above the entry level requires the performance of increasingly more responsible and varied work requiring more knowledge of court procedures, administrative procedures, and word processing functions. Employees are appointed at the entry level and are eligible for reclassification to the higher level position title within this series consistent with the specifications for the higher level position title.

ORGANIZATIONAL LEVELS:   This position is part of a series that includes a number of levels.  Employees are appointed to the entry level and are eligible to advance to the higher level consistent with this job description and Trial Court policies.  

Judicial Secretary I - This is the entry level position title within this series.  Employees at this level are expected to perform a variety of confidential, legal, and administrative duties for one or more Justices.  

Judicial Secretary II - This is the second level position title within this series.  Employees at this level are expected to perform higher level word processing and administrative support functions, and to provide technical assistance to other personnel.

Duties:

Judicial Secretary I
• Transcribes dictation of orders, memoranda, opinions, decisions, findings, directives, correspondence, administrative reports, and other materials.
• Types legal documents, decisions, memoranda of law, findings and opinions for the law clerk(s) and Justice(s) and maintains such documents in a data base.
• Types correspondence and administrative reports for Justice(s)' review and signature.
• Proofreads typed material for accuracy and correct punctuation, spelling, grammar, and legal citation (if necessary).
• Screens visitors and telephone calls and answers inquiries or refers them to appropriate personnel.
• Operates a variety of office equipment including a personal computer, typewriter, dictating equipment, photocopier, calculator, and fax machine.
• Maintains the law library, office inventory of equipment, and personal records, legal files, and calendars.
• Performs related administrative duties as required.

Judicial Secretary II Additional Duties
• Types the most complex documents and decisions for one or more Justices using more advanced word processing functions and requiring more knowledge of legal citation.
• Cross trained to perform mid-level administrative duties such as preparing payment vouchers, recording MMARS documents in the Budgetary Control Register, and preparing monthly expenditure reports and other fiscal documents.
• Serves in a lead capacity, providing technical assistance and advice to lower-level personnel on policies and practices.
• Makes travel and lodging arrangements and processes vouchers for reimbursement of expenses.
• Provides research assistance as directed by the Justice(s).
• Composes correspondence for a Judge's review and signature.
• May train staff in the use of automated systems and word processing software, introduce new versions or functions, trouble shoot problems and attend user group meetings.
• May perform special projects involving considerable research and the preparation and/or coordination of activities related to those projects.
• May coordinate medical malpractice tribunals or mental health commitments and process all paperwork related to those tribunals or commitments.
• Performs all of the duties of the lower level within this series as required.

Minimum Requirements:

Judicial Secretary I
• High School diploma or the equivalent and at least one year of further education, e.g., secretarial, or paralegal program, or an equivalent combination of education and experience.
• At least three years of prior secretarial experience, preferably in a legally related area.
• Knowledge of basic English, grammar, spelling, punctuation and legal terminology and citation.
• Knowledge of and skill in the use of a personal computers and various software applications, especially Microsoft applications.
• Knowledge of court operations and procedures.
• Ability to type at an acceptable rate.
• Ability to use a variety of office equipment and work processing equipment, including personal computers.
• Ability to establish and maintain effective working relationships with others.
• Ability to exercise judgment and to work without close supervision. Ability to handle sensitive matters on a confidential basis.
• Ability to serve the public and others with business before the court in a courteous and professional manner.

Judicial Secretary II Additional Requirements
• A minimum of three years of experience as a Judicial Secretary I.
• Considerable knowledge of court operations and procedures and legal citation.
• Considerable knowledge of word processing software and advanced functions.
• Considerable knowledge of automated systems and the ability to teach and train staff in their use and to solve problems.
• Considerable knowledge of spreadsheet software and data base management software.
• Working knowledge of Trial Court fiscal policies and procedures.
• Ability to research issues and present findings in a clear and concise manner.

Apply Now

Not You?

Thank you

Share this job with a friend!

Not You?

Thank you for sharing this job

Other People Viewed

Child Support Processing Clerk - Hampshire Probate & Family Court

499536 Northampton Massachusetts United States Northampton, Massachusetts, United States Child Support Enforcement Unit Administrative, Clerical/Entry Level Full-time
This series is responsible for performing a variety of duties related to the establishment and enforcement of court orders pertaining to divorce, separation and paternity matters involving minor children within the Probate and Family Court Departm...

Sessions Clerk- Western Housing Court

499524 Springfield Massachusetts United States Springfield, Massachusetts, United States Housing Court Department Administrative Full-time
Join the Housing Court Department at MTC in Springfield as a Sessions Clerk - Western Housing Court. Play a vital role in the administration of justice by attending court sessions, administering oaths, receiving documents, and ensuring smooth proc...

Case Specialist - Cambridge District Court

499535 Cambridge Massachusetts United States Cambridge, Massachusetts, United States District Court Department Clerical/Entry Level Full-time
**Case Specialist - Cambridge District Court** Join the District Court Department at the Massachusetts Trial Court and make a difference in your community! We are seeking a highly motivated and detail-oriented individual to fill the role of Case ...

Senior Maintenance Technician- Salem

499527 Salem Massachusetts United States Salem, Massachusetts, United States Facilities Management Facilities and Maintenance Full-time
Exciting Senior Maintenance Technician opportunity in Salem. We are looking for individuals who specialize in Electrical, Plumbing or HVAC work. This is a tremendous opportunity to work in our Facilities department Location: Salem, MA

Assistant CARI Coordinator - Office of the Commissioner of Probation

499526 Boston Massachusetts United States Boston, Massachusetts, United States Commissioner of Probation Off Probation Services Full-time
Are you seeking a challenging and rewarding career in the criminal justice system? Join our team as an Assistant CARI Coordinator at the Massachusetts Probation Service in Boston! In this critical role, you'll provide technical support, maintain d...

Case Coordinator - Berkshire Probate & Family Court

499268 Pittsfield Massachusetts United States Pittsfield, Massachusetts, United States Probate & Family Court Dept Administrative Full-time
This series is responsible for performing the full range of case processing duties and for coordinating those activities within a sub-unit or functional area of an Office of a Clerk-Magistrate, a Register of Probate or an equivalent office. In add...

Employment with the Trial Court is contingent upon passage of a criminal record check.

Apply Now

Not You?

Thank you