Necklace, Accessories, Jewelry, Accessory, Outdoors

Judicial Secretary Series

Lowell, Massachusetts, United States. Woburn, Massachusetts, United States

TRIAL COURT MISSION 

The Trial Court is committed to: 

  • Fair and impartial administration of justice;
  • Protection of constitutional and statutory rights and liberties;
  • Equal access to justice for all in a safe and dignified environment with policies and practices that strengthen and support diversity, equity, and inclusion;
  • Efficient, effective, and accountable resolution of disputes;
  • Prompt and courteous service to the public by committed and dedicated professionals utilizing best practices in a manner that inspires public trust and confidence.

The Massachusetts Trial Court is an Affirmative Action/Equal Opportunity employer and provides equal opportunity in state employment to all persons. No person shall be denied equal access because of race, creed, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, age, pregnancy, military or veteran status, physical/mental disability; or genetic information. If you need a reasonable accommodation, or have any questions or concerns about being afforded fair and equal treatment, please contact the HR Benefits Team at reasonableaccommodation@jud.state.ma.us.

Judicial Secretary Series

  • 495409
  • Lowell, Massachusetts, United States
  • Woburn, Massachusetts, United States
  • Probate & Family Court Dept
  • Administrative
  • Clerical/Entry Level
  • Full-time
  • Closing at: Nov 29 2022 at 23:55 EST

Title: Judicial Secretary - Middlesex Probate & Family Court

Pay Grade: 12

Starting Pay: $50,969.47

Departmental Mission Statement: The Probate and Family Court Department's mission is to deliver timely justice to the public by providing equal access to a fair, equitable, and efficient forum to solve family and probate legal matters and to help and protect all individuals, families, and children impartially and respectfully.

Probate and Family Court Organization Profile:

Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6.

This position will split time between Lowell and Woburn locations of the Middlesex Probate and Family Court. 

Position Summary: The positions within this series perform confidential, legal, and administrative secretarial services to one or more Trial Court Justices. 

The position title above the entry-level requires the performance of increasingly more responsible and varied work requiring more knowledge of court procedures, administrative procedures, and word processing functions.  Employees are appointed at the entry-level and are eligible for reclassification to the higher-level position title within this series consistent with the specifications for the higher-level position title.  

ORGANIZATIONAL LEVELS:   This position is part of a series that includes a number of levels.  Employees are appointed to the entry-level and are eligible to advance to the higher level consistent with this job description and Trial Court policies.    

Judicial Secretary I - This is the entry level position title within this series.  Employees at this level are expected to perform a variety of confidential, legal, and administrative duties for one or more Justices.  

Judicial Secretary II - This is the second-level position title within this series.  Employees at this level are expected to perform higher-level word processing and administrative support functions and to provide technical assistance to other personnel.

Duties: Judicial Secretary I
• Transcribes dictation of orders, memoranda, opinions, decisions, findings, directives, correspondence, administrative reports, and other materials.
• Types legal documents, decisions, memoranda of law, findings, and opinions for the law clerk(s) and Justice(s) and maintains such documents in a database.
• Types correspondence and administrative reports for Justice(s)' review and signature.
• Proofreads typed material for accuracy and correct punctuation, spelling, grammar, and legal citation (if necessary).
• Screens visitors and telephone calls and answers inquiries or refers them to appropriate personnel.
• Operates a variety of office equipment including a personal computer, typewriter, dictating equipment, photocopier, calculator and fax machine.
• Maintains the law library, office inventory of equipment, and personal records, legal files, and calendars.
• Performs related administrative duties as required.

Judicial Secretary II Additional Duties
• Types the most complex documents and decisions for one or more Justices using more advanced word processing functions and requiring more knowledge of legal citation.
• Cross-trained to perform mid-level administrative duties such as preparing payment vouchers, recording MMARS documents in the Budgetary Control Register, and preparing monthly expenditure reports and other fiscal documents.
• Serves in a lead capacity, providing technical assistance and advice to lower-level personnel on policies and practices.
• Makes travel and lodging arrangements and processes vouchers for reimbursement of expenses.
• Provides research assistance as directed by the Justice(s).
• Composes correspondence for a Judge's review and signature.
• May train staff in the use of automated systems and word processing software, introduce new versions or functions, troubleshoot problems and attend user group meetings.
• May perform special projects involving considerable research and the preparation and/or coordination of activities related to those projects.
• May coordinate medical malpractice tribunals or mental health commitments and process all paperwork related to those tribunals or commitments.
• Performs all of the duties of the lower level within this series as required

Minimum Requirements: Judicial Secretary I
• High School diploma or the equivalent and at least one year of further education, e.g., secretarial or paralegal program, or an equivalent combination of education and experience.
• At least three years of prior secretarial experience, preferably in a legally related area.
• Knowledge of basic English, grammar, spelling, punctuation, and legal terminology, and citation.
• Knowledge of and skill in the use of a personal computers and Microsoft Office applications
• Knowledge of court operations and procedures.
• Ability to type at an acceptable rate.
• Ability to use a variety of office equipment and word processing equipment, including personal computers.
• Ability to establish and maintain effective working relationships with others.
• Ability to exercise judgment and to work without close supervision.
• Ability to handle sensitive matters on a confidential basis.
• Ability to serve the public and others with business before the court in a courteous and professional manner.

Judicial Secretary II Additional Requirements
• A minimum of two years of experience as a Judicial Secretary I.
• Considerable knowledge of court operations and procedures and legal citation.
• Considerable knowledge of word processing software and advanced functions.
• Considerable knowledge of automated systems and the ability to teach and train staff in their use and to solve problems.
• Considerable knowledge of spreadsheet software and database management software.
• Working knowledge of Trial Court fiscal policies and procedures.
• Ability to research issues and present findings in a clear and concise manner.

Preferred Qualifications: Law firm experience preferred, Probate and Family Court experience preferred

Apply Now

Not You?

Thank you

Share this job with a friend!

Not You?

Thank you for sharing this job

Other People Viewed

Administrative Assistant, Region III Security Department

495426 Woburn Massachusetts United States Woburn, Massachusetts, United States Security Department Clerical/Entry Level
Exciting opportunity to work for the Security Department as an Administrative Assistant. Massachusetts Trial Court Security Department is looking a experienced Administrative Assistant for their Woburn location

Court Interpreter Series - Spanish (Essex County)

495460 Lynn Massachusetts United States Lynn, Massachusetts, United States Court Interpreters Program Administrative
The Office of Language Access is looking for passionate, dedicated, and experienced Spanish Interpreters to serve as certified staff interpreters who interpret legal proceedings for non-English speaking persons involved in court matters in accorda...

Court Interpreter Series - Portuguese - Lowell

495459 Lowell Massachusetts United States Lowell, Massachusetts, United States Court Interpreters Program Administrative
The Office of Language Access is looking for passionate, dedicated, and experienced Portuguese Interpreters to serve as certified staff interpreters who interpret legal proceedings for non-English speaking persons involved in court matters in acco...

Court Interpreter Series - Portuguese (Bristol County - Tauton)

495447 Taunton Massachusetts United States Taunton, Massachusetts, United States Court Interpreters Program Administrative
The Office of Language Access is looking for passionate and dedicated Portuese Interpreters to serve as certified staff interpreters who interpret legal proceedings for non-English speaking persons involved in court matters in accordance with regu...

Maintenance Tech-Chelsea District Court

495205 Chelsea Massachusetts United States Chelsea, Massachusetts, United States, 02150 Facilities Management Facilities and Maintenance
Exciting opportunity for a skilled Maintenance Tech that is passionate about building maintenance and repair Location: Chelsea, MA

Facilities Supervisor I-Woburn

495446 Woburn Massachusetts United States Woburn, Massachusetts, United States Facilities Management Facilities and Maintenance
Facilities department is looking for a Facilities Supervisor I. This is an exciting opportunity for anyone who is looking to be a lead supervisor for court facilities Location: Woburn, MA

Employment with the Trial Court is contingent upon passage of a criminal record check.

The selected candidate(s) must report their COVID-19 vaccination and booster status, or an attestation that they are unvaccinated, in the Trial Court's online tool upon beginning employment.

Apply Now

Not You?

Thank you