Legal Assistant - Office Of Jury Commissioner

Official Title: Legal Assistant - Office Of Jury Commissioner

Pay Grade: Grade 13S

Salary Range: 13S Entry Level Pay $59,948.20 to Pay Range Maximum $88,354.76

Starting Pay: $59,948.20 

Salary Notes: This position is designated as a Union position. All new hires must start at the entry level rate for this role per the collective bargaining agreement/MOA with OPEIU, Local 6. Pay may advance within the salary band according to the CBA/MOU.

Departmental Mission Statement: 

The core mission of the Office of Jury Commissioner (OJC) is to provide randomly-selected pools of eligible jurors, representative of the community from which they are drawn, to each of the jury courts of the Commonwealth of Massachusetts, in accordance with the needs of those courts and the direction of the Trial Court. The OJC is committed to educating the public on the value and responsibility of serving as a juror, and to providing courteous, professional service to the public and the courts.

ORGANIZATIONAL PROFILE:

http://www.mass.gov/courts/jury/index2.htm

Position Summary: Responds to telephone and written inquiries regarding juror delinquency and compensation matters with the Office of Jury Commissioner (OJC). Works with juror activity records in connection with the prosecution of delinquency matters. Compiles legal documents and materials in support of the Legal Counsel. Provides other specialized administrative support as necessary.

Supervision Received: Works under the direction of the Legal Counsel.

Essential Functions and Responsibilities:

• Responds to telephone and written inquiries regarding juror delinquency and compensation matters.
• Works with juror activity records in connection with the prosecution of delinquency matters.
• Provides specialized administrative support to the Legal Counsel, Assistant Legal Counsel, and the Delinquent Juror Prosecution Program Administrator.
• Provides customer service to jurors, court personnel, attorneys, and employers.
• Processes and reviews all mail and faxes regarding delinquent jurors.
• Prepares for hearings, including reviewing documentation and cross referencing.
• Prepares legal documentation and ensures the court receives court forms.
• Assists both jurors and employers with juror compensation.
• Performs other duties as required.

Job Competencies: 

Ethics and Values: Communicates and demonstrates the ethics and values of the Trial Court.

Mission Driven: Employees are fully committed to fulfilling the Trial Court and associated Departmental missions.

Professional Development: Employees are committed to participating in ongoing Trial Court training and educational offerings to advance their professional development. Managers are equally committed to affording opportunities to those they supervise as scheduling permits.

Customer Service: Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.

Applied Knowledge: Understanding of preparing legal memoranda and other documents, contributing to the development and implementation of OJC rules and policies.

Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.

Collaboration: Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.

Minimum Requirements: Education and Experience:
• Associates Degree
• Two (2) years of related work experience
• Equivalent combinations of education and experience will be considered for meeting minimum qualifications.

Knowledge, Skills and Abilities:

Knowledge of:
• Modern office equipment and technology, including computers and applicable software.
• Departmental and court policies and procedures.
• Grammar, spelling, and punctuation.

Skill in:
• Organization and time management.
• Customer service.
• Critical thinking.
• Data entry.

Ability to:
• Establish effective working relationships with others.
• Prepare clear and accurate reports.
• Maintain appropriate records.
• Maintain confidentiality of information.
• Communicate effectively, both orally and in writing.
• Work independently and follow oral and written instructions.
• Identify discrepancies and take action to address discrepancies within established guidelines.
• Work with and understand basic legal terminology.

Supervisory Responsibility: This position does not require supervision of others.

Working Conditions: Work is frequently performed in office or similar indoor environments.

Physical Demands: This position requires sedentary work:
Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.